Facilities &Admin Assistant

Facilities &Admin Assistant at GardaWorld July 2026 Facilities &Admin AssistantBusiness Unit: CorporateCareer Area: AfricaLocation: Dar Es Salam, Tanzania, TZPosition/Employment type:Facilities and Admin Assistant/ Full Time EmployeeOrganization/Reporting line:Head of Human ResourcesPlace of work/Travel:Dar es Salaam, TanzaniaContact and Cooperation:Internally: Main cooperation coordinating with theand the Staff.Externally: All clients walking in, Visitors, Security Officers, suppliers etc.Summary:Facilities and Admin Assistant is tasked to ensure the office runs smoothly from the front office to the general cleanliness of the offices environments. Work closely with Branches on any issues of domestic staff and office maintenance and cleaning.Key Responsibilities:Welcoming clients and visitors to the HQ office and ensure there is a cover up in your absence whether on any sort of leave or emergences.Train one of the Office based staff for a temporary cover in your absence preferable a lady with front office professional qualities, this person should continue with her own duties but can be a cover only during your absence.Oversees outgoing and incoming mailsEfficient handling of the switchboard.Secretarial duties such as printing, copying, shredding etcEnsuring the reception area is tidyEfficient handling of GW Official documentsTravel arrangements for office staff after approvalSupervision of GWTZ cleaners /Gardners – the full offices cleaning etcEnsuring small purchases are done like sugar /coffeeEnsuring compliance with health and safety regulationsCooperating with HR personnels in arrangements of staff engagement eventsSpace & Event Setup: Arranging meeting rooms, setting up equipment for events, and handling office, furniture, or equipment moves.Safety & Security: Assisting with health and safety compliance, performing building checks, acting as a fire warden, andkey/access requestsPerform any other duties you might be assigned by the ManagementPrincipal Outputs of this Role:Customer satisfaction.Cost reductionSeamless, safe, and efficient daily operation of the office environment.Authority:Refer to GW Security Authority Matrix.Accountability:The Facilities and Admin Assistant is accountable to the Human Resources Manager/ Manager for the responsibilities stated in this job description. These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs.Competencies:Highly organized, professional, engaging and hard-working.Personal commitment in getting all tasks completed within shortest time.Enjoy the opportunity to use my initiative and meet deadlines.Competitive customer care skillsSkilled in business communications and customer service.Outstanding communication, computer, and multi-tasking skills.Remarkable skills in welcoming all clients and staff.Excellent telephone, interpersonal and coordination skills.Qualifications & Experience:Diploma in any field from a recognised Institution plus experience in front office /facilities management.Common Certifications:Certificate in communication and customer care with British CouncilICDL Profile CertificateAt least 5 years’ experience in Customer Care and Front Office Management.GardaWorld: Make the world a safer placeGardaWorld, a global leader in security, offers exciting career opportunities in an evolving industry. We celebrate diversity and invite talent from all backgrounds to apply.Job Segment: Administrative Assistant, Facilities, Office Manager, Temporary, Customer Service, Administrative, Operations, ContractHow to Apply:To submit your application, please follow the link provided below.TAP / CLICK HERE TO APPLY Facilities and Admin Assistant/ Full Time Employee Organization/Reporting line: Head of Human Resources Place of work/Travel: Dar es Salaam, Tanzania Contact and Cooperation: Internally: Main cooperation coordinating with theand the Staff. Externally: All clients walking in, Visitors, Security Officers, suppliers etc. Summary: Facilities and Admin Assistant is tasked to ensure the office runs smoothly from the front office to the general cleanliness of the offices environments. Work closely with Branches on any issues of domestic staff and office maintenance and cleaning. Key Responsibilities: Welcoming clients and visitors to the HQ office and ensure there is a cover up in your absence whether on any sort of leave or emergences.Train one of the Office based staff for a temporary cover in your absence preferable a lady with front office professional qualities, this person should continue with her own duties but can be a cover only during your absence.Oversees outgoing and incoming mailsEfficient handling of the switchboard.Secretarial duties such as printing, copying, shredding etcEnsuring the reception area is tidyEfficient handling of GW Official documentsTravel arrangements for office staff after approvalSupervision of GWTZ cleaners /Gardners – the full offices cleaning etcEnsuring small purchases are done like sugar /coffeeEnsuring compliance with health and safety regulationsCooperating with HR personnels in arrangements of staff engagement eventsSpace & Event Setup: Arranging meeting rooms, setting up equipment for events, and handling office, furniture, or equipment moves.Safety & Security: Assisting with health and safety compliance, performing building checks, acting as a fire warden, andkey/access requestsPerform any other duties you might be assigned by the Management Principal Outputs of this Role: Customer satisfaction.Cost reductionSeamless, safe, and efficient daily operation of the office environment.Authority: Refer to GW Security Authority Matrix. Accountability: The Facilities and Admin Assistant is accountable to the Human Resources Manager/ Manager for the responsibilities stated in this job description. These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs. Competencies: Highly organized, professional, engaging and hard-working.Personal commitment in getting all tasks completed within shortest time.Enjoy the opportunity to use my initiative and meet deadlines.Competitive customer care skillsSkilled in business communications and customer service.Outstanding communication, computer, and multi-tasking skills.Remarkable skills in welcoming all clients and staff.Excellent telephone, interpersonal and coordination skills.Qualifications & Experience: Diploma in any field from a recognised Institution plus experience in front office /facilities management.Common Certifications: Certificate in communication and customer care with British CouncilICDL Profile CertificateAt least 5 years’ experience in Customer Care and Front Office Management. GardaWorld: Make the world a safer placeGardaWorld, a global leader in security, offers exciting career opportunities in an evolving industry. We celebrate diversity and invite talent from all backgrounds to apply. Job Segment: Administrative Assistant, Facilities, Office Manager, Temporary, Customer Service, Administrative, Operations, Contract How to Apply: To submit your application, please follow the link provided below. TAP / CLICK HERE TO APPLY