Personal Assistant to Senior Executive

Personal Assistant to Senior Executive at Mwanga Hakika Bank – September 2026 Mwanga Hakika Bank Limited (MHB) is seeking aPersonal Assistant to Senior Executiveto provide confidential, proactive administrative and secretarial support to the Managing Director. Job Details Job Purpose To provide comprehensive and confidentialadministrative, secretarial and diary management supportto the Managing Director, while facilitating effective decision-making, risk management and regulatory compliance. The role also serves as a key liaison between the Managing Director, Board, regulators and internal/external stakeholders. Key Responsibilities Executive & Diary Management Manage and coordinate the Managing Director’s calendar and appointments. Prioritise meetings and proactively resolve scheduling conflicts. Draft, proofread and manage correspondence, reports, memos and presentations. Prepare agendas and collate Board and executive meeting packs. Take accurate meeting minutes and follow up on action points. Travel & Administration Organise domestic and international travel arrangements. Coordinate visas, accommodation and transportation. Prepare related travel expense reports. Organise internal events, client functions and off-site meetings. Manage executive-office supplies and vendor relationships. Confidentiality & Records Handle sensitive financial, HR and strategic information with discretion. Maintain secure physical and electronic filing systems. Manage executive records, contracts and correspondence. Ensure compliance with confidentiality and data-protection policies. Stakeholder Coordination Act as the first point of contact for internal departments, clients, regulators and external partners. Liaise withCompliance, Risk, Legal and Financeto obtain information and documentation required by the Managing Director. Ensure effective communication and timely follow-up. Qualifications Required: University degree in:Business AdministrationSecretarial StudiesRelated field Business Administration Secretarial Studies Related field Diploma or certificate in Business Administration or Secretarial Studies. Added Advantage: Certification in Executive/Personal Assistant training. Required Experience 2–3 years of experienceas a Personal Assistant or Executive Assistant to senior management. Experience withinbanking or financial servicesis preferred. Knowledge & Skills Understanding of corporate governance and banking industry protocols. Proficiency inMicrosoft Office Suiteand banking systems/tools. Excellent written and verbal communication. Strong organisation and time-management skills. Ability to multitask and work effectively under pressure. Key Behavioural Competencies High discretion and integrity. Professionalism when handling confidential information. Calm under pressure. Proactive approach to work. Strong teamwork and interpersonal skills. How to Apply Applications should be submitted through the employer’s recruitment portal: CLICK HERE TO APPLY