Resume examples / Administrative assistant resume
Administrative assistant resume example
By Alexander Phillip · Career Coach and Recruitment Expert · Updated November 2026
Quick answer
An administrative assistant resume shows who you supported and what you kept running: a two-line summary, then each job with the team or executives you supported, the calendars, travel, records and budgets you handled, and the software (Microsoft 365, Google Workspace, an expense tool). Add typing speed if asked. One page.
- One page, US Letter
- Fictional example to adapt
- Richmond template
Administrative assistant resume example
Here is the full administrative assistant resume example from the picture above, as text: Linda Patel is a fictional administrative assistant, and the Richmond template lays it out on one US Letter page.
Linda Patel
Administrative Assistant
Charlotte, NC · (704) 555-0115 · linda.patel@example.com · linkedin.com/in/lindapatel
Summary
Administrative assistant with eight years supporting directors and busy office teams in insurance and property management. Runs complex calendars, travel and expenses, keeps records audit-ready, and is the person people ask when they need something done. Microsoft 365 expert.
Experience
Administrative Assistant to the Regional Director, Carolina Mutual Insurance Group
Charlotte, NC · April 2021 to present
- Manage the calendars of a regional director and three managers across two time zones
- Book travel and file expense reports in Concur for a team of 15
- Prepare agendas, take minutes and track action items for the monthly leadership meeting
Office Assistant, Queen City Property Management
Charlotte, NC · February 2018 to March 2021
- Kept lease files and work orders up to date in Yardi
- Moved paper tenant files to a shared drive with a naming system the office still uses
Education
Associate in Applied Science, Office Administration, Central Piedmont Community College, December 2017
Certifications and licenses
- Microsoft Office Specialist: Excel Associate, Microsoft
Skills
Calendar management · Travel booking · Concur expenses · Microsoft 365 · Minutes and agendas · Records management · Yardi · Typing 70 wpm
Languages
English (native) · Gujarati (fluent)
Administrative assistant resume bullet points: instead of, write
| Instead of | Write |
|---|---|
| Handled scheduling | Manage the calendars of a regional director and three managers across two time zones |
| Organized meetings | Prepare agendas, take minutes and track action items for the monthly leadership meeting |
| Did filing | Moved paper tenant files to a shared drive with a naming system the office still uses |
| Proficient in Microsoft Office | Microsoft Office Specialist: Excel Associate; book travel and file expenses in Concur for 15 people |
What a US administrative assistant resume needs
- Who you supported (one executive, a team, a whole office) and what you kept running
- The software: Microsoft 365 or Google Workspace, expense and travel tools, industry systems
- Typing speed, if the posting asks for it
- Records, budgets and confidential information you handled
- Receptionist and customer service jobs count
- One page, no photo, no references
Administrative assistant pay and job outlook
The median annual wage for secretaries and administrative assistants was $48,310 in May 2025. Overall employment of secretaries and administrative assistants is projected to decline 2 percent from 2025 to 2035. Both figures are from the US Bureau of Labor Statistics Occupational Outlook Handbook. Pay varies by state, employer and shift, so check postings near you.
Build your administrative assistant resume on your phone
Start from the Richmond template or any other, write each section with help on the wording, and see your resume on US Letter as you type. Preview it free and pay once to download the PDF and a Word copy. No subscription.
Frequently asked questions
What should an administrative assistant resume include?
An administrative assistant resume should include who you supported, the calendars, travel, records and budgets you handled, the software you used, and bullet points with real numbers such as team size or time zones.
What skills should I list as an administrative assistant?
List calendar management, travel and expenses, meeting minutes, records management, Microsoft 365 or Google Workspace, any industry systems, and typing speed if the posting asks.
How do I write an administrative assistant resume with no experience?
Lead with customer service, retail or front desk work, school office or volunteer roles, and computer skills. A Microsoft Office Specialist certificate helps you stand out.
How long should an administrative assistant resume be?
One page. Executive assistants with ten or more years may use two.
Write your own administrative assistant resume, not a copy
Use the example for the order and the kind of lines that work, then build yours with your real jobs and dates. Preview it free; pay once to download.